INTRODUCTION 

AfriLabs Background 

AfriLabs is a network organization supporting over 500 technology and innovation hubs across 53 African countries. We support the growth of technology hubs and their community to raise high potential entrepreneurs that will stimulate economic growth and social development in Africa. We do this by providing capacity building resources, financing, mentoring and networking opportunities to our network members. 

Project Background: 

The African Union Digital and Innovation Fellowship Program is a comprehensive initiative aimed at identifying and deploying skilled tech innovators from across Africa to various units and bodies within the African Union Headquarters. These individuals serve as resident fellows, immersing themselves in the operations of the participating units to gain a deep understanding of their systems and processes. 

The primary task of the resident fellows is to identify challenges within these systems and processes and propose innovative technological solutions to address them. By collaborating with unit members, the fellows will co-create and develop tailored tech products and processes to enhance the African Union’s mandate, particularly in the areas of good governance and citizen engagement. Throughout the fellowship, participants will be strategically assigned to different AU units and organs to analyse internal challenges, understand departmental mandates and administrative processes, and devise technology-driven solutions. The program will also facilitate the long-term enhancement of the host African units/organs’ internal capacities. 

In summary, the program aims to harness the expertise of young, African tech innovators to drive meaningful improvements within the African Union, fostering innovation, efficiency, and effectiveness in pursuit of its goals. 

Job Description: 

We are seeking a talented Photography and Videography Expert to: 

• Capture and document our upcoming AU Digital and Innovation Fellowship Cohort 2 Onboarding event taking place in Addis Ababa, Ethiopia in March 2025. The successful candidate will play a crucial role in visually representing our event, which brings together a diverse group of young professionals and experts. This is a unique opportunity to showcase your skills and creativity. 

Scope of work: 

1. Capture High-Quality Photographs of the fellows including individual and group shots of the 19 fellows before and during the onboarding, ensuring exceptional image quality and composition. 

1. Capture and provide real time photos to promote the onboarding event on social media pages.  

1. Record videos that cover various aspects of the onboarding including presentations, interviews, and event highlights and behind-the-scenes footage. 

1. Record short recap videos for each day of the event for social media use. 

1. Edit and post-process photos and videos to enhance quality, visual appeal and professional standards. 

1. Convey the AU Digital and Innovation Fellowship’s story and atmosphere through compelling visuals, capturing important key moments and interactions. 

1. Ensure all photography and videography equipment are in working order and prepared for the event. 

1. Provide edited photos and videos promptly to meet post-event publication and distribution deadlines. 

1. Collaborate effectively with the programmes team to ensure the coverage of all important aspects of the event while providing creative input and ideas. 

1. Address any unexpected production challenges that may arise during the event. 

Qualifications and skills: 

• Proven experience in event photography and videography, with strong portfolio 

• Creativity and compelling visual storytelling skills. 

• Strong communication and interpersonal skills. 

• Reliable and able to work independently or part of a team. 

• Excellent attention to detail. 

• Flexibility to adapt to dynamic event environments. 

• Ability to deliver high-quality, engaging visual content under tight deadlines. 

• Experience in editing and post-production using industry-standard tools. 

• Ability to work in fast-paced environments and capture authentic moments. 

• Understanding of social media engagement and real-time content creation. 

• Experience covering tech, innovation, or hackathon-related events is an advantage. 

If you have a passion for capturing the essence of events and telling stories through visuals, we would love to have you as part of our team for this exciting event. Please submit your portfolio along with your application. 

Method of Application 

Applying as an Individual:  

• Filled Vendor request form 

• Send a CV and portfolio stating profile and relevant experience. 

• Means of identification. 

• Quotation (This should be a breakdown and must be in USD). 

• Payment terms (please state if it is negotiable) 

• Submission of organization reference (i.e Name, email and phone number of organization you have provided similar services), also proof of work done for them should be submitted 

Applying as a company:  

• Filled Vendor Request Form 

• Send your company certificate. 

• CV of relevant experience of your team members and portfolio. 

• Means of Identification of the team lead. 

• Quotation (This should be a breakdown and must be in USD). 

• Payment terms (please state if it is negotiable) 

• Submission of organization reference (i.e. Name, email and phone number of organization you have provided similar services), also proof of work done for them should be submitted 

Evaluation And Selection Criteria: 

The applicants must ensure that all requested information/documents above are included in the submission. Proposals will be evaluated as followed: 

1. Complete Conformity to RFP Submission Requirement (Pass or Fail) 

1. Price Reasonableness (Pass or Fail) 

1. Past work done (Pass or Fail) 

Duration and Remuneration: 

Duration: 17th – 19th March 2025 event will be for 3 days.  

Remuneration: 1200 – 1500 USD (For the 3 days) 

Location:  Addis Ababa, Ethiopia (On-site) 

Reporting: 

The Photography and Videography expert will report directly to the project coordinator and work closely with other team members, providing regular updates on the progress of photography and videography activities and deliverables. 

Deadline for Application: 

• Interested consultants should download the Request for Information Form, fill, sign or stamped and submit together with other documents.  

• All expressions of interest should be submitted via email to procurement@afrilabs.com by the specified deadline 7th March 2025 with the Subject: “Call for Expert: Photography and Videography Expert for AU Digital and Innovation Fellowship Cohort 2 Onboarding” 

Additional Information: 

• Applicants must be resident in Addis Ababa, Ethiopia. 

• This is a contract position for the duration of the event. 

• The event is scheduled for 17th – 19th March 2025  

• Note: The Request for Information form MUST be downloaded and filled.