AfriLabs

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Terms of Reference: Fund Disbursement Manager (Hub/Company) for Innovate Naija Campaign

Project Background 

AfriLabs is embarking on a strategic initiative to drive innovation, entrepreneurship, and technological advancement across Africa. As part of this, a series of high-impact activities—including media engagements, influencer partnerships, content creation, billboard placements, digital amplification, and event promotions—will be rolled out over a three-month period to maximize visibility and stakeholder engagement. 

To ensure efficient, timely, and transparent implementation of these activities, it is crucial to establish a robust disbursement structure. 

AfriLabs is therefore seeking a qualified Fund Disbursement Manager (Hub or Company) to oversee and manage the financial disbursement of funds to media platforms, production teams, influencers, and advertising vendors in alignment with the initiative’s approved budget and deliverables. 

Scope of Work 

The Fund Disbursement Manager (Hub/Company) will be responsible for the following: 

  1. Fund Disbursement Management 

  1. Disburse funds to vendors, media platforms, TV and radio stations, billboard operators, and influencers and any other person designated   based on agreed timelines and deliverables. 

  1. Maintain accurate financial records of all disbursements. 

  1. Ensure compliance with the budget allocations for each media and content development component. 

 

  1. Vendor & Partner Coordination 

  1. Work closely with the campaign’s PR and communications team to validate vendor deliverables before payment. 

  1. Maintain a database of all approved service providers and influencers engaged in the campaign. 

  1. Manage documentation for payment approval (e.g., invoices, delivery notes, proof of work). 

 

  1. Financial Monitoring & Reporting 

  1. Provide monthly financial reports detailing funds disbursed, pending payments, and reconciliation. 

 

  1. Compliance & Risk Management 

  1. Ensure that all disbursements comply with AfriLabs financial policies. 

  1. Ensure tax compliance, including withholding tax deductions and remittances where applicable. 

  1. Provide audit-ready documentation for financial review upon request. 

Campaign Deliverables to be Funded 

  1. Press Conference 

  1. Disburse funds for confirmed media engaged for the press conference. 

  1. Billboard & DOOH Advertising 

  1. Disburse funds for QR-enabled digital billboards in key cities (Lagos, Abuja, Kano, Port Harcourt & Enugu) 

  1. Radio & Audio Storytelling 

  1. Disburse funds for confirmed radio stations for Jingle placements and community storytelling campaigns 

  1. Paid Media Partnerships 

  1. Disburse funds for confirmed strategic collaborations with digital and traditional media platforms (TV, Print, Radio, & Digital media platforms). 

  1. Influencer & Community Engagement 

  1. Disburse funds for confirmed partnerships with micro and macro influencers for audience co-creation. 

  1. Final Pitch Event 

  1. Disburse funds for confirmed media engaged for the final pitch event. 

Expected Deliverables 

  • Financial disbursement plan and schedule 

  • Disbursement and expenditure reports 

  • Compliance reports (e.g., tax filings, basis of payment /evidence of work done, Bank transaction/fund transfer receipts) 

  • End-of-campaign financial reconciliation report 

  • Audit trail documentation including Bank statements 

Qualifications & Requirements 

  • Must be a legally registered company or financial hub. 

  • Minimum of 3–5 years experience managing and disbursing funds for large-scale campaigns, donor-funded projects, public-private partnerships or statutory audit firm experience. 

  • Proven financial integrity, with references from past clients. 

  • Experience in working with media, advertising, or public sector stakeholders preferred or licensed professional Audit Firm. 

  • Strong understanding of Nigerian financial and tax regulations. 

  • Ability to track, document, and reconcile payments using secure financial management approach 

  • Capacity to issue detailed reports, tax deductions (e.g., withholding tax), and bank transfer receipts 

Reporting & Supervision 

The Fund Disbursement Manager will report to: 

  • The Finance Team 

  • The Senior Ecosystem Engagement Manager 

  • The Audit and Compliance Team. 

The Fund Disbursement Manager will work in collaboration with the Programs team,  AfriLabs’ Finance, PR & Communications team, and the selected media implementation partner. 

Remuneration 

Remuneration will be based on agreed deliverables and milestones. Payment will be processed upon satisfactory completion of tasks and submission of accurate documentation. 

Assignment Duration 

  • Start Date: April 2025 (To be determined) 

  • End Date: July 2025 (To be determined) 

Application Process 

Interested Financial hubs or companies should submit the following to procurement@afrilabs.com: 

  • Company Profile and CAC Certificate 

  • Company Registration documents and/or any professional license. 

  • Recent 2 years Tax Clearance Certificate 

  • Current Audited Financial report. 

  • CV of the company Financial Lead  

  • Three references from previous clients, along with supporting evidence of past work.  

  • Financial proposition  

 

Application Deadline: On or before Close of Business 15th of April 2025. Late applications will not be accepted. 

Note: Means of Identification of the Financial Lead may be required for the successful company.