AfriLabs

Introduction 

Are you the one we are looking for? Just before you respond! Kindly have a quick read-through.

Job Position Executive Assistant to the Chief Operating Officer
Reports to Chief Operating Officer
Employment Type Full-time.
LocationAbuja, Nigeria

Who are we? 

AfriLabs is a pan-African innovation-focused organisation that works with over 400 innovation and technology hubs and other stakeholders to raise successful startups and entrepreneurs that are developing and deploying innovative solutions to African problems through the adoption of technologies. 

Job Role & Person- Specification 

AfriLabs is currently seeking an Executive Assistant to the Chief Operating Officer. This position offers you learning opportunities, while providing strategic support to the Executive team and the organisation.

Responsibilities

  • – Work closely and effectively with the COO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • – Assist in managing communication of the COO, including coordinating calendars, emails, phone calls and in person meetings as needed, maintaining confidentiality as appropriate.

  • – Making travel arrangements for the Chief Operating officer.
  • – Assist in preparing for meetings and accurately take minutes from meetings with/for the Chief Operating officer.
  • – Reading and analysing incoming memos, and submissions, and distributing them as needed.
  • – Acts as a guide, having a sense for the issues taking place and keeping the COO updated.
  • – Researches, prioritises, and follows up on issues and concerns, as assigned by COO, assisting in determination of appropriate course of action, referral, or response.
  • – Maintain high-level understanding of interdepartmental processes so as to assist in facilitating appropriate communication.
  • – Maintain basic knowledge of day-to-day processes of departments under the COO, to assist in resourcing as needed.
  • – Maintain effective relationships and communications with departments outside of the Office of the COO.
  • – Coordinate budget activity through tracking, reconciling and processing:❖ payment requests, reimbursement claims and budget reports.
  • – Coordinate departmental events and provide logistical support.
  • – Facilitate special projects as assigned
  • – Provide project management support for complex planning and execution of COO related initiatives.
  • – Prioritise conflicting needs; handles matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  • – Perform other tasks as may be necessary to facilitate the work of the COO.

Required Skills, Qualifications & Abilities: 

  • – Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
  • – Proficiency in MS Office suite; particularly Excel and Word and familiarity with HRIS systems and databases is a plus.
  • – Strong organisational skills and attention to detail.
  • – Excellent communication (both written and verbal) and interpersonal skills.
  • – Professional demeanour and discretion in handling interactions with stakeholders.
  • – Ability to maintain confidentiality and handle sensitive information.
  • – Demonstrated capacity to perform effectively under pressure, ensuring high-quality output.
  • – Ability to demonstrate an entrepreneurial mindset.
  • – Proven experience in providing administrative support at the executive level

Location: Abuja, Nigeria

Employment Terms: Full-time role

Working time/days: 9 AM- 5 PM; Monday to Friday

Working Style: Hybrid

Application Deadline: June 24th 2024

To Apply: Click the link here