Introduction 

Are you the one we are looking for? Just before you respond! Kindly have a quick read-through.

Job Position	Board Assistant
Reports to	Board Secretary
Employment Type	Full-time.
Location:	Remote/ Pan-African

Who are we? 

AfriLabs is a pan-African innovation-focused organization that works with over 400 innovation and technology hubs and other stakeholders to raise successful startups and entrepreneurs that are developing and deploying innovative solutions to African problems through the adoption of technologies. 

Job Role & Person- Specification 

AfriLabs is seeking to recruit a Board Assistant to join the team and provide high-level administrative support to the Board Secretary while taking ownership of deliverables within the department and the organisation extensively.

To be successful in this role, you should have strong organisational skills, time management and report writing skills. The candidate should maintain confidentiality and be highly professional.

Responsibilities: 

Meeting Coordination:

• Schedule and coordinate board meetings, including setting meeting dates, securing venues, and arranging catering if necessary.
• Prepare and distribute meeting notices, agendas, and related materials to board members well in advance.
• Prepare minutes of all meetings.
• Follow up on key decisions made with various departments, groups or organisations.

Documentation and Record Keeping:

• Maintain and organise board-related documents, including minutes, resolutions, bylaws, and corporate records.
• Draft, review, and distribute meeting minutes and other official board documents.

Communication:

• Act as the primary point of contact between the board and the organization’s executives and other staff members.
• Facilitate communication by conveying messages, requests, and decisions between the board and management.

Confidentiality:

• Handle sensitive and confidential information with the utmost discretion and ensure that it remains secure.

Research and Information Management:

• Conduct research on industry trends, regulatory changes, and best practices to provide relevant information to board members.
• Manage and organise digital and physical records to ensure easy access to historical documents.

Travel and Logistics:

• Make travel arrangements for board members attending meetings or conferences, including booking flights, accommodations, and transportation.

Board Governance Support:

• Assist in the development and maintenance of corporate governance policies and practices.
• Provide guidance to board members on governance requirements and responsibilities.

Compliance:

• Ensure that board activities comply with legal and regulatory requirements, including filing necessary documents with regulatory authorities.

Financial Management:

• Oversee the budget for board-related expenses, such as meeting logistics and travel, and track expenditures.

Event Planning:

• Organise special events and activities, such as board retreats or training sessions, as required.

Required Skills, Qualifications & Abilities: 

Qualifications 

• Bachelor’s degree in  Business Administration, International Relations or any other related field.

Experience 

• 2 years experience in Office Management, administrative or secretarial.
• Previous experience in a similar role, preferably in a corporate or nonprofit environment.
• Project Management and Coordination is an added advantage.
• Experience in research and report writing.

Skills 

• Proficiency in office software.
• Strong organizational, communication, and time management skills.
• Discretion and the ability to handle confidential information.
• Knowledge of corporate governance principles and legal compliance.
• Detail-oriented and capable of maintaining accurate records.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing schedules, demanding deadlines and priorities.
• Professionalism and the ability to represent the organization effectively.
• Excellent report and minute writing skills.
• Extensive knowledge and experience with Google Suite Tools.
• A positive and proactive attitude towards work.
• Self-motivated.

Location: Remote

Employment Terms: Full-time role

Working time/days: 9 AM- 5 PM; Monday to Friday

Working Style: Remote/Pan African

To Apply: Send CV and cover letter here

Application Deadline: November 24th 2023